Development Assistant

Position Overview:

The Development Assistant is an integral member of the Stambaugh Auditorium Development Department and serves as administrative assistant to the Chief Development Officer and oversees administrative processes and donor relations functions for the department.  The Development Department is responsible for raising funds not only for Stambaugh Auditorium, but for DeYor Performing Arts Center and the Youngstown Symphony Orchestra, Opera Western Reserve and The Youngstown Playhouse as well.  

Duties and Responsibilities:

  • Manage and ensure accuracy of donor database.  Create analytical reports, donor and prospect lists, queries and mail merges as assigned.
  • Assist with implementation of Annual Giving Programs to include list management, solicitation, recognition and stewardship.
  • Research potential prospects and add information to constituent database.  
  • Assist with preparation of proposals for grant and major gift solicitation.  
  • Prepare folders and materials for development prospect meetings.  
  • Perform gift entry function and prepare donor acknowledgment letters and tax receipts in a timely manner and within specified guidelines.
  • Assist with planning, preparation and implementation of donor stewardship and cultivation events as well as special fundraising events.  Compile invitation lists and track reservations.   
  • Meet and greet visitors for department committee meetings, prepare and assemble meeting packets, track attendance, attend meetings and draft minutes as assigned 
  • Serve as a member of the Development Team and assist with fundraising projects as needed.
  • Other duties as assigned.  

Experience, Skills and Abilities:

  • Bachelor’s Degree in Business Administration with a major in Marketing, Public Relations or related field is required.
  • Previous professional fundraising experience.  
  • Exceptional skills in the areas of organization, attention to detail, time management, with the ability to manage multiple tasks, define and set priorities and problem solve.  
  • Ability to take initiative with projects and to work both independently and in a team environment.  
  • Must possess excellent verbal and written communication skills.  
  • Excellent interpersonal skills and a background in sales and customer service preferred.  
  • Proficient in Microsoft Office including Word, Excel, PowerPoint and Outlook.  Experience with Google Docs preferred.
  • Experience with database management software required.  Knowledge of Raiser’s Edge software preferred.  
  • Familiarity with local area and valid driver’s license are required. 
  • The ability to be available and to work a schedule which includes non-traditional hours including evenings and weekends for event coverage is required.

Classification:  Full-time/Hourly

Reports to:  Chief Development Officer

Department:  Development Department

Salary Range:  $35,000 – $40,000

To apply:  Email resume and cover letter to JoAnn Stock, Chief Development Officer at


To apply please download the employment application. Applications can be returned to 1000 5th Avenue, Youngstown, Ohio 44504 or emailed to